Balance Adjustment

When we process the payroll, there are times that the users might have deducted excess tax or other deduction, So we might need to correct the Balances for the correct YTD and the for year end reporting

There are two methods of doing it.
By defining an Balance Adjustment Element or if we know the exact amount to be corrected then we can able to adjust using the Adjust Balance Form. The latter one is very simple and it is an easy option to adjust the balance

Follow the below steps to adjust the balance using the Adjust Balance form, if we know the exact amount to be adjusted

Fast Path > Adjust Balance > Select the Assignment for which we need to adjust the balance
Set the Effective date

• Select the element who's pay or the Input Value need to be adjusted
• Select the Consolidation set to control the further Post-run Processing
• Check the costing Check box if you need the balance adjustment to be costed
• Save the work

Try this out!!!

Payroll Reversal

After running the payroll and if post run processing has already occured we cannot correct the payroll by Retry, even in case of roll back we need to roll back the complete Payroll for correcting an entry for one or two assignment.
In these cases we can use Payroll Reversal. In short Payroll Reversal helps to correct the run result for an single assignment

To Reverse the Payroll run for an assignemnt
(R) US HRMS Manager
(N) Fast Path > Reverse Payroll Run
Select the Assignment that you need to reverse from the LOV, Tick the Reverse Check Box for the Payroll that we need to reverse and save the work. Consolidation set for the run will be automatically displayed for the Reversal
Now the Run Result is been reversed to the Value before the payroll Run. Now you can modify the Entry and start processing your payroll again.

Try this out!!!

Payroll Rollback

Once the Payroll /Quick Pay process is completed if there is some issue or if some correction need to be made. We can either

• Retry
• Reverse
• Rollback

In this blog i am trying to explain how to rollback a Payroll process.

What Rollback does?

In simple word to explain Rollback process reset the Run Result and the Latest balance back to the value before running the Payroll Process.

Rollback process has to be run in the same reverse sequence of the Payroll Run. for eg. for processing the payroll, we run the following process in sequence Payroll run, Prepayment, costing, Transfer to GL. Similarly for the Rollback we need to run in the reverse sequence Rollback Transfer to GL, Rollback Costing, Rollback Prepayment, Rollback Payroll Run.

Note: if the costing details are imported into GL then we cannot rollback the process.So it is always advisable to run the Transfer to GL process after all validation and checking are done and run this process when we feel no more modification are needed

List of Process type that can be rolled back in PF K RUP1

• Advance Pay Element
• Balance Adjustment
• Bank or Post office Payment
• Batch element entry
• cheque writer
• Costing
• Costing of Payment
• Estimate costing
• ext/Manual Payment
• Magnetic report
• Magnetic Transfer
• Pre-Payments
• Purge
• QuickPay Pre-Payment
• Quick Pay run
• Report Generator
• Retro Costing
• Retro Pay
• Retro Pay by Action
• Retro Pay by element
• Reversal
• Run
• Transfer to GL
• Void Payment

Quick Pay Process

• For processing the payroll for a single employee we can use Quick pay
• For employee who is leaving and for whom we need to pay by check or cash
• When an employee is joined after the payroll run has been completed for the period we can use Quick pay to process only for this particular employee instead of completely rollback the Payroll Process and starting it again.

Follow the process to run the Quick Pay(N) Assignment > (B) Others > Quick Pay

• Set the effective Date for the Quick pay
• Date Paid and Date Earned will be defaulted to the effective date
• Select the consolidation set
• Select the Run Types (it varies from Legislation to Legislation)
• Save the Quick Pay Definition
• Submit the quick pay by pressing the start Run Button.
• Status should be changed from un-processed to Complete.
• If any errors fix the error and press the retry button
• Once the Quick Pay run is completed we need to process the PrePayment
• We can run the Prepayment from the Quick Pay window by just clicking the button start PrePayment Or combine it in the Batch PrePayments processing for the assignment’s Payroll (this can be used when a new employee is joined after the payroll run is completed so we can run the quick pay separately for this employee and combine it with the batch or the prepayment.)

Try it out!!!